INFORMATION BULLETINS (PY 2005)

IB - #16 Clarification of Follow-up Form and Process

IB - #16

Effective Date: 01/06/2006


INFORMATION BULLETINS (PY 2006)



TO: Youth Program Providers
One Stop Career Centers

DATE: January 6, 2006

SUBJECT: Clarification of Follow-up Form and Process

PURPOSE:

The purpose of this Information Bulletin is to provide clarification on the Follow-up process and the use of the MIS Follow-up form.

BACKGROUND:

Follow-up is one of the necessary and important tasks of the WIA system design. Follow-up maximizes success for your WIA customers, success for your site in meeting Local Area Performance Measures, and success for the Local Area as well.

Follow-up seems straight forward, but there are factors that often cause confusion, which create misunderstanding when completing the follow-up forms submitted to MIS.

Therefore, the MIS staff has spent considerable time in developing an instruction sheet to accompany the MIS Follow-up Contact Information Form and a follow-up tool to assist you in managing the follow-up by quarters flow.

The attachments are:

1. The WIA Follow-up Contact Information Form (EWIF) updated 11/05 to include the Supplemental Data for 2nd Quarter Box used in Adult/DW Retention and Adult/DW Earnings Increase for Local Area Performance.

2. The full Instructions for Completion of the WIA Follow-up Form
3. The Follow-up by Quarters Form to use in each file, if you'd like, to easily see when the follow-up date is for 1st, 2nd, and 3rd quarters based on the quarter of exit, and the time frames for reporting attainments for each follow-up quarter.

4. A graphic matrix of the Follow-up by Quarters information.

The important highlights:

· The follow-up date is always the FIRST day of a quarter. It is ONLY one of 4 dates: January 1st, April 1st, July 1st, or October 1st. It cannot be any other date.

· You have the entire quarter to complete the follow-up interview. The follow-up interview should occur between the 1st day of the quarter and the last day of the quarter. You have till the end of the quarter to submit the MIS follow-up form.

· When you conduct your follow-up interview you obtain information ONLY about attainments the customer had for the quarter you are doing follow-up on. Many of you are giving MIS information that goes back to before the exit, or what happened in future quarters. Each follow-up quarter stands alone as a snapshot.

It is the intention of the MIS department to provide you with as much information as possible so you can accurately complete the MIS follow-up form. Misunderstandings of the proper way to complete the form make delays for yourself and MIS staff.

Please look over the information carefully. If you have any questions you can contact Carol Reeves, Vikki Casaray, or myself for clarification.


INFORMATION & INQUIRIES:

For information and inquiries, please contact Linda Slater, MIS Administrator at (510) 259-3802 or by email at Lslater@acgov.org.