ACTION BULLETINS (PY 2009)
AB - #85 Support Services Policy and Procedures for Dislocated Workers from the NUMMI plant and NUMMI Supplier projects and the Bay Area Clean Energy Careers (BayCEC) Project.
AB - #85
Effective Date: April 1, 2010
ACTION BULLETIN
TO: One Stop Career Centers, Project Renew and the NUMMI Reemployment Center
DATE: June 25, 2010
SUBJECT: Support Services Policy and Procedures for Dislocated Workers from the NUMMI plant and NUMMI Supplier projects and the Bay Area Clean Energy Careers (BayCEC) Project.
Purpose of the Bulletin:
The purpose of this bulletin is to provide the Program Operators a framework for using other than WIA Formula funds for the provision of support services to dislocated workers enrolled in the NUMMI Plant and NUMMI supplier projects, and/or the BayCEC project. This Support Service Policy and Procedures is specific to these projects. The Support Service Policy includes all the elements required by the Department of Labor.
Citations:
Workforce Investment Act Sections 101(46) and 134(e) (2) and (3)
Federal Register Vol. 65, No. 156 / August 11, 2000 / Rules and Regulations
Subpart H –Supportive Services; Parameters—663.880 What are supportive services for adults and dislocated worker; 663.805 When may supportive services be provided to participants?
Internal Revenue Service (IRS) – Publication 463, Travel, Entertainment, Gift, and Car Expenses
Background:
ACWIB is responsible to provide a comprehensive framework for Workforce Investment Act (WIA) providers to provide Support Services to enrolled participants. ACWIB must also ensure that there is a “sameness’’ of services provided in the local workforce investment area. However, when special projects arise, funded with other than WIA Formula funds, there is often a need for a support service policy specifically designed for the target population.
In PY 2009-2010, ACWIB developed two specific projects: The NUMMI/NUMMI supplier project to serve dislocated workers from the auto manufacturing industry; and the Bay Area Clean Energy Careers project through a contract with Skyline College. Both of these projects target dislocated workers. The policy framework requires that provision of Support Services to dislocated workers services must be necessary, reasonable, equitable, justifiable, and documented.
The Workforce Investment Act Final Rules and Regulations define Supportive Services as “services necessary to enable an individual to participate in activities authorized under the Act.” For the dislocated workers services, ACWIB is limiting Support Services to three types: Transportation, Equipment/Safety Items, and Required Verifications/Documents necessary to obtain or retain employment. The specific requirement for each Support Service is outlined in the attached Support Service Policy and Procedures document.
Action:
The Alameda County Workforce Investment Board designates each One Stop Career Center, Chabot College Project Renew and the NUMMI Reemployment Center as the provider of support services. Costs for Support Services shall not exceed $1,500.00 per participant. Therefore each operator must implement the attached Support Service Policy and Procedures to ensure compliance.
Operators must make the policy available for participant review, and post the policy at the One Stop Career Centers, Chabot College Project Renew and the NUMMI Reemployment Center. For dislocated workers services: Transportation, Equipment/Safety Items, and Required Verifications/Documents, can be provided, purchased or reimbursed for the participants. The framework for each service is listed in the attached Support Service Policy.
The operator must use funds other than WIA Formula funds to provide the necessary support services, and documentation will include an assessment of need outlined on the IEP, with copies in the case file.
Information and Inquiries:
For information and inquiries please contact Linda Slater, at (510) 259-3802 or via email at LSlater@acgov.org.
Attachments:
1. Adults and Dislocated Workers Services Support Service Policy
2. Adults and Dislocated Workers Services Participant Transportation Form
3. Adults and Dislocated Workers Transportation Reimbursement Form
4. Adults and Dislocated Workers Support Services Log Form
ALAMEDA COUNTY WORKFORCE INVESTMENT BOARD
NUMMI/NUMMI SUPPLIER PROJECT
SUPPORT SERVICE POLICY AND PROCEDURES
Effective April 1, 2010
Applicable to Provision of all Types of Support Services
I. GENERAL POLICY CONDITIONS:
1. Support Services will be limited to three types: Transportation, Safety Items, and Documents
2. Supportive Services must be necessary to enable an individual to participate in intensive and training services. The participant must be enrolled these WIA services prior to receiving a Support Service(s).
3. Supportive Services can only be provided following a complete assessment of supportive service needs to participate in WIA funded Dislocated Workers Services; a determination of the availability of other funds to cover the supportive service needs; and supporting documentation in the Individual Employment Plan (IEP) form.
4. Supportive Services can be provided to a participant who is unable to obtain such supportive services through other programs providing such services. WIA funds are the “funds of last resort”. A determination of the availability of supportive services through other programs must be made prior to providing WIA funded supportive services.
5. Other programs providing supportive services may include, but are not limited to: Trade Adjustment Assistance (TAA), PELL grants, scholarships, County public assistance programs such as General Assistance, CalWORKs, Prisoner Re-entry programs, Housing and Urban Development (HUD) programs, and Community Services Block Grant (CSBG) programs.
6. Supportive services will be limited by the NPG and other program operator WIA funded Support Services budget. There is a $1,500.00 maximum limit, per enrolled participant, for WIA funded supportive services.
7. If a NGP and other program operator finds that an enrolled participant misuses the support service(s) provided:
a. All future support services will be unavailable to that participant for the remainder of their participation.
b. All areas of misuse must be documented in the case file.
c. The cost of support service cannot be assigned to an alternate source of funding administered by the ACWIB. (The operator must identify another fund source to cover the cost).
d. Examples of misuse include, but are not limited to: using support service for personal use, using gas/store cards to purchase personal items, selling vouchers/cards for cash, etc.
II. TRANSPORTATION:
1. Mileage reimbursement ,Gas Cards, Bus Passes and BART tickets are the only transportation support services allowable under the Disclosed Workers Services.
2. Operators must determine and document if the participant is eligible to receive transportation support services through other sources, such as TAA, General Assistance, CalWORKs, Pell Grants, Foster Care, etc.
3. Documentation of transportation support services usage is required:
a. Determination of amount of transportation support service necessary for participation is required. The Participant Transportation Form is required as part of the determination of need to participate. This form will be provided by ACWIB.
b. Cost of mileage to/from home and Pre-Vocational and Vocation Training site is calculated using the Internal Revenue Service (IRS) value of $.50 per mile. The Transportation Reimbursement Form is used to track transportation costs per participant. The form will be provided by ACWIB.
c. A signature for the receipt of a transportation voucher or copy of the reimbursement check must be in the case file.
III. EQUIPMENT/SAFETY ITEMS:
1. Equipment/Safety items necessary to a job is allowable under Dislocated Workers Services. Safety items will include: protective glasses, hard hats, gloves, steel toe boots, and protective clothing. Additional safety items may be allowed with written permission from the ACWIB Program Liaison.
2. Operators must determine and document if the participant is able to receive safety items through the employer before provision.
3. Documentation of equipment support service usage is required:
a. A statement from the employer, indicating the safety items are required as a condition of work must be included in the participant case file.
b. Receipt from the participant showing purchase of the necessary equipment must be in the case file.
c. Copy of the reimbursement check must be in the case file.
d. NGP and other program operators should use the Support Services Log to document the issuance of the support service.
IV. REQUIRED WORK VERIFICATION(S) & DOCUMENTS:
1. Documents necessary to employment are the only document support service allowable under Dislocated Workers Services. Documents may include, but are not limited to: DMV printouts, health/drug screening tests, fingerprinting, etc.
2. Operators must determine and document if the participant is able to receive document support service through the employer before provision.
3. Documentation of document support service is required:
a. A statement from the employer or on a job announcement, indicating that document(s) is necessary as a condition for employment must be included in the participant case file.
b. Receipt from the participant showing purchase of the necessary document(s) must be in the case file.
c. Copy of the reimbursement check must be in the case file.
d. NGP and other program operators should use the Support Services Log to document the issuance of the support service.
If you have any questions about the Support Services Policy or Procedures, please contact your ACWIB Liaison.
All NGP and operators will implement the Support Service Policy by April1, 2010
DISLOCATED WORKERS SERVICES
PARTICIPANT TRANSPORTATION
Name: _________________________________ Date Enrolled: _________________
Home Address: _________________________________________________________
ONE STOP Operator _____________________________________________________
Training/EmployerAddress_________________________________________________
BUS: I verify that I take bus # ____ to my training site and that it costs me $ ______each day.
I understand that I must submit a Transportation Reimbursement Claim form with my class attendance record in order to be reimbursed.
Signature: _______________________________________________________________
BART: I verify that I take the BART to my training site. I ride from
___________________________________ to ________________________________
BART Station BART Station
It costs me $ _____________each day.
I understand that I must submit a Transportation Reimbursement Claim form with my class attendance record to be reimbursed.
Signature: _______________________________________________________________
CAR: I verify that I drive a car to my training site. It is __________ miles from
___________________________ to ________________________________located at
My house training site
______________________________________________________________________
Address of training site
I understand that I must submit a Transportation Reimbursement Claim form with my class attendance record in order to be reimbursed.
Signature: ______________________________________________________________
10/09
DISLOCATED WORKERS SERVICES
TRANSPORTATION REIMBURSEMENT CLAIM
NAME: ________________________________________________________________
HOME ADDRESS: ______________________________________________________
TRAINING SITE/EMPLOYER ADDRESS:
_______________________________________________________________________
DATE START FINISH MILES FARE* DESTINATION OF TRIP
TOTALS: $
* Bus or BART
SIGNATURE: ______________________________________
Mileage will be reimbursed at ________ (cents) per mile for use of a private automobile. Actual transportation cost will be reimbursed for use of public transportation.
10/09
ALAMEDA COUNTY WORKFORCE INVESTMENT BOARD
DISLOCATED WORKERS SERVICES
SUPPORT SERVICES LOG
Participant Name_______________________________________________
SS Number ____________________________________________________
Support Service (type): ____________________________________________
Total Cost of Support Service _______________Date Initiated ___________
If Eligible for Other Funds (list type) ________________________________
What percentage is covered with other Funds __________________________
Is Documentation of Need Attached? Yes ______ No _______
Percentage covered with WIA Funds ______ Amount of WIA Funds ________
Comments: _________________________________________________________
__________________________________________________________
Support Service (type): ____________________________________________
Total Cost of Support Service _______________Date Initiated ___________
If Eligible for Other Funds (list type) ________________________________
What percentage is covered with other Funds __________________________
Is Documentation of Need Attached? Yes ______ No _______
Percentage covered with WIA Funds ______ Amount of WIA Funds ________
Comments: __________________________________________________________
___________________________________________________________
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