INFORMATIONAL BULLETINS (PY 2002)

WIA YOUTH PROGRAM BIDDERS’ CONFERENCE April 1, 2003 Q & A

ALAMEDA COUNTY WORKFORCE INVESTMENT BOARD


April 1, 2003


Questions & Answers


Q1: Can an agency be a public school to apply for the ACWIB Targeted Youth funds?
A: Yes.

Q2: Can you serve youth living outside of the geographic areas/Alameda County? Can we serve youth who reside in other counties, but attend school in Alameda County?
A: Operators may submit proposals to serve a single geographical area or multiple areas within Alameda County. The Eligibility Technical Assistance Guide states that residency waivers are allowed especially for out-of-school youth who are transient or for youth who attend a school outside their city of residence. Providers requesting to serve a Youth who resides outside of their service area must gain permission from the area that would normally serve the youth participant. The Eligibility Technical Assistance Guide provides a copy of the residency waiver form.

Q3: What is an objective assessment?
A: An objective assessment is an independent comprehensive evaluation of an individual to identify skills, abilities, aptitude, and interests. The assessment determines the plan and/or strategy for each youth. ACWIB does not mandate the type of assessment tools to use. There are several state approved testing instruments such as the Test of Adult Basic Education (TABE) or CASAS Survey Achievement Tests.

Q4: Can you provide services for one year and re-enroll a client into the second year?
A: Yes . You may provide services to clients for the first year with specific outcomes to be achieved, and you may want to continue providing services to the same individual, but with different goals or service outcomes for the second year.

Q5: How many copies of the RFP should we submit?
A: Four copies of the RFP must be submitted. One copy must have original signatures.

Q6: Can WIB staff email the RFP in Word format?
A: Yes
Q7: In completing the Partner category of the RFP, if there is more than one partner can we add more pages?
A: Yes

Q8: Is there a required percentage of matching funds?
A: No

Q9: Can funds from a city govt. be used as matching funds?
A: Yes

Q10: How will we know if a partner or employer has a conflict of interest?
A: You can review the list of WIB members and Youth Policy Council members on the Alameda County website: www.acwib.org.

Q11: Is there a limit on the number of pages for the proposal? Is the Narrative Summary the same as an Executive Summary?
A: There is not a limit on the number of pages for proposals submitted. The Narrative Summary under Part VI of the RFP is the same as an Executive Summary.

Q12: Under the 10 required elements, occupational skills training is listed. Are we required to use the States Eligible Training Providers List for youth training providers?
A: No. Operators are not required to use the States Eligible Training Providers List for youth.

Q13: What is the age breakdown for Younger Youth and Older Youth?
A: Younger Youth are 14 – 18. Older Youth are 19 – 21 years of age.

Q14: Are the current Alameda County WIB Youth providers eligible to go for this money? Can new providers partner/subcontract with them?
A: The current Youth providers are eligible to submit proposals and they can partner and/or subcontract with new providers.

Q15: Can WIB staff email a copy of the sign-in sheet from the bidders’ conference?
A: Yes. See page 5.

Q16: How many copies of the Single Audit do we need to submit?
A: One copy.

Q17: Do we need to submit a copy of a whole audit or just a summary?
A: The lead agency must submit one summary copy of their latest Single Audit report, or “Management Letter” fro the CPA firm.

Q18: My organization receives less than $100,000. Are we required to submit a Single Audit?
A: Under the Single Audit requirements, contractors that expend annually Federal awards of less than $100,000 of funds received through the County are exempt from the audit requirements.

Q19: When is the next RFP round?
A: Probably the spring of 2005. This is contingent upon continued funding from the State and any reauthorization limitations.

Q20: Is there any way we can look at the required MIS documentation?
A: Yes. You can visit the WIB Admin office and review the MIS Eligibility Technical Assistance Guide.

Q21: Can we serve youth who are incarcerated?
A: Yes. If a youth is incarcerated, residence for participation in the program is based on the address the youth will return to upon release, not the address of the facility of incarceration. There is an Offender Residence Form in the MIS Eligibility Technical Assistance Guide.

Q22: Question 3 and 14 under Part VI Proposals Forms, Narrative, Section D are the same. Do we need to answer this question twice?
A: Please delete question number 14. Sorry for the error. You will answer twenty-two (22) questions.

Q23: What questions should a provider ask and what documentation is required from eligible youth for income determination?
A: The process in determining low income can be broken into three steps:
1. Information gathering
a. Determine family size
b. Obtain income documentation
c. Determine includable/excludable income sources
2. Calculations
a. Calculate income using includable income sources
3. Confirmation
a. Confirm eligibility using published poverty guidelines.
The WIB Certification & Information Processing staff will provide youth operators with a copy of the MIS Eligibility Technical Assistance Guide that contains detailed instructions in determining income level and the appropriate documentation for verification of income. New providers will receive training on WIA Eligibility requirements.

Q24: Since performance is important, are the funds tied to meeting benchmarks?
A: No. Renewal of the contract is dependent upon your ability to meet the performance standards.

Q25: Do we need to provide information on organizations we plan to subcontract with?
A: Yes. Lead agencies that intend to subcontract any portion of their services must include all details of the subcontract(s) in their proposal (see Part I General Guidelines page 7, middle of the page).

Q26: Are letters of support allowed?
A: Yes. Letters of support are allowed but not required.

Q27: Does the number of participants need to remain the same from year one to year two, or can the number increase? (i.e. enroll 28 clients in year one, enroll 56 clients year two).
A: Providers will document the number of planned enrollments on their contract for each program year they are awarded funds. This RFP will cover the first years funding allocation. Operators are required to state the number of enrollments from July 2003 through June 30, 2004.































LIST OF ATTENDEES


NAME AGENCY PHONE EMAIL
Brown Anteau, LT Pivotal Point (510) 638-0658 x5 1_brownanteau@mail.com
Callahan, Erin Youth Radio (510) 841-8147 erin@youthradio.org
Carlino, Barbara Royal Sunset H.S. (510) 317-4459 bcarlino@slzusd.org
Collins, Laura The Perinatal Council (510) 534-2564 lcollins@perinatalcouncil.org
Fleming, Tony OCCUR/Eastmont tony@eastmont.net
Fujii, Irene Eden Area ROP (510) 293-2904 irenef@acoe.k12.ca.us
Gallagher, Mary Ellen Tri-City Homeless Co (510) 657-7409 x203 mgallagher@tricityhomeless.org
Geiken, Delfina City of Berkeley (510) 644-6085
Go, Charles UC Cooperative Ext. cggo@ucdavis.edu
Halter, John CHALK
Hansen, Rose Hayward Adult Sch (510) 293-8595 Rm_Hansen@yahoo.com
Hardy, Lisa Tri-City Health Center (510) 770-8133 x121 lhardy@tri-cityhealth.org
Hochman, Stephanie CHALK shochman@bacr.org
Huynh, Hanh Eastbay Vietnamese
Johnson, June Berkeley Adult Sch (510) 644-8973 jjohnson@bas.berkeley.net
Kennedy, Jennifer Peralta Com College (510) 466-7303 jkennedy@peralta.cc.ca.us
Kinney, Rebecca Asian Neighborhood (415) 593-0423 Rebecca@andnet.org
Kreitz, Bob Tri Valley ROP (925) 455-4800 x3005
Ladd, Olivia Vallecitos/EAYSP (510) 537-8400 x226 olivial@vcet.org
Lansangan, Geronima Vallecitos CET, Inc. (510) 537-8400 x224 bayl@vcet.org
Llanes, Sylvia Vallecitos CET, Inc. (510) 537-8400 x239
Lyons, David Catholic Charities (510) 481-5127 dlyons@CCEB.org
Macklin, Theressa NCCD (510) 783-2225
McMullen, Juanita City of Berkeley (510) 981-4972
Molha, Leticia Vallecitos CET (510) 537-8400 x236 leticiar@vcet.org
Mollica, Jennie Lao Family Com Dev (510) 533-8850 jennie@laofamilynet.org
Mongerson, Duane BAACA (510) 628-3650
Mullins, Ed BAIEC & SIB (510) 795-6488 x6180 mullins@BAIEC.org
Norton, Paget Vallecitos CET (510) 537-8400 x225 pagetn@vcet.org
Nuno, Manuel SSCF (510) 261-7839 manueln@SSCF.org
Olachea, John Vallecitos CET (510) 537-8400 Johno@vcet.org
Ormiston, Wendy Tri-City Health Center (510) 770-8133 x179 wormiston@tri-cityhealth.org
Otto, Richard Casey Family Found. (510) 444-4025 rotto@casey.org
Pierce, Betsey Tri-City Homeless Co betseypierce@hotmail.com
Quiroga, Elsa La Familia (510) 881-5921 Elsa_quiroga@hotmail.com
Rogers, Amy East Bay Agency/Chil (510) 471-5368 x2028 amy@ebac.org
Smith, La Tronda Pivotal Point (510) 333-4795 Pivotal4@aol.com
Thomas, Chris SSCF (510) 386-3695 Cthomas_sf@earthlink.net
Toro, Jason La Familia (510) 881-5921 x113 Jtoro_eyfc@hotmail.com
Tran, Binh Eastbay Vietnamese (510) 533-4224
Tripepi, Trish James Logan H.S. (510) 471-2520 Patricia_tripepi@nhusd.k12.ca.us
Turner, Ellen Pleasanton USD (925) 426-4275 eturner@pleasanton.k12.ca.us
Washington, Zandra ICDC (510) 618-3458
Watts, Melbra Oakland PIC (510) 758-4454 mwatts@oaklandpic.org
Williams, Kevin Berkeley Youth Alter. (510) 647-0711 Kevin@byaonline.org
Young, Keith Jobs for CA Graduate kyoungjobcalgrad@aol.com