INFORMATIONAL BULLETINS (PY 2002)

IB - 9 - WIA ITA/OJT TRAINING FUNDS “CHECKBOOK” PROCESS

IB - # 9

Effective Date: Immediately



INFORMATION BULLETIN


TO: All One-Stop Career Centers

DATE: September 11, 2002

SUBJECT: WIA OJT/ITA Training Funds “Checkbook” Process


Purpose of Bulletin:

The purpose of this bulletin is to inform One-Stop Career Center Managers and Staff as to the new procedure to track and report OJT/ITA voucher requests, approval and payments.
“CHECKBOOK” PROCESS

1. Counselor verifies funds are available (http://www.acwib.com ADMIN CHECKBOOK)

2. Counselor fills out Worksheet (ITA/OJT/Non-Training P.O.)

3. Program Manager signs

4. Program Manager (or their designee) enters information into ADMIN CHECKBOOK

5. Worksheet is sent to OakPIC Voucher intake who fills out P.O.

6. P.O. get approved by OakPIC Fiscal Department who returns it to Voucher intake

7. OakPIC posts P.O. by check off in ADMIN CHECKBOOK

8. Client uses P.O. to sign up for training/buy books, etc.


GETTING P.O.’S PAID:

*For Training

Invoice goes to Counselor who verifies request and forwards to OakPIC Voucher Intake

Invoice is sent to Fiscal for payment

OakPIC posts Invoice as “paid” by check off in ADMIN CHECKBOOK

*For Non-Training

Receipt is sent directly to OakPIC Voucher Intake

Receipt is sent to Fiscal for payment

OakPIC posts Invoice as “paid” by check off in ADMIN CHECKBOOK

Information and Inquiries
For information and inquiries please contact Roy Bertuccelli at (510) 259-3833 or email to "rbertuccelli@co.alameda.ca.us" .



9/11/02 Checkbook Process